GRCVB Services
Once you've booked your meeting or event in North Carolina's Capital City area, the GRCVB can provide a host of services to ensure you can plan and implement a successful event or meeting. Best of all, most of the services are complimentary.
Housing Coordination
Benefits to Attendees:
- Provides attendees the option of making reservations via fax, mail, and internet in a "real-time" environment.
- Link into the Passkey reservation system directly from the organization's web-site.
- View hotel amenities, photos, etc., via the internet.
- Receive acknowledgements via email, fax or mail for new reservations, modifications and cancellations
- Provides on-line map of the event facility and all hotels within the organization's block giving distance from each property.
Benefits to Meeting Planners:
- Our housing staff will assist in the production of the housing form for registration materials.
- Staff will manage and monitor inventories at all blocked hotels to maximize room blocks and help alleviate attrition.
- Passkey offers the ability to link Registration to Housing through RegLink which is offered free of charge.
- On-line reports are available at any time via the internet.
- Even after the cut-off date, GRCVB has the ability to accept reservations, changes and cancellations (hotels must agree).
- Final pickup report will be provided showing the original block, what was placed through housing, and the final pickup reported by hotels.
We are proud to offer our housing services to your group, and with Passkey, we can give you and your attendees a reservation system that has become the hospitality industry standard for good reason.
Marketing Assistance and Attendance Promotion
Greater Raleigh CVB can assist your group with pre-promotion and marketing efforts including access to our image library and copy materials for newsletters, event websites and programs, and audio visual presentations. For groups over 500 attendees, we can assist you with customized electronic attendance builders.
Convention/Event Suppliers
Need to find a local transportation company, tour guide, caterer, florist or photographer? Greater Raleigh offers a wonderful array of suppliers! Check out our Event Services Directory, which lists local convention and event suppliers who offer a variety of equipment, will set up any function and will provide a number of necessary services (including destination management companies who will put everything together for you and make your planning much easier) . Or, give our friendly staff a call and we'll be happy to help you find the services you need.
Convention/Event Publicity
Updated local, statewide and regional media lists are available along with tips on how to generate local publicity. Click here for the latest version.
Raleigh Ambassadors
The Raleigh Ambassadors open doors to visitors by staffing hospitality booths and answering questions at conventions, trade shows, festivals, sporting events and any other events that bring out-of-towners to Raleigh. This service is available for groups of 500 or more.
Registration
Need help with your registration operations? We can help you find a local company that will provide friendly and knowledgeable registration clerks - all at a nominal fee.
Information Resources
We can provide free copies of our Visitors Guide, maps and other resources, all packed with information on the area's attractions. When you want to know what to see and do, where to go, how to get there and what it costs, we can help.
If you've already booked your meeting, convention or event and would like to request Visitors Guides or maps, please click here.
Tour Planning Assistance
We know who can custom-tailor tours to fit your time, audience and interests. With everything from guest programs and children's activities to suggestions for pre- and post-convention trips, we'll help you to get where you want to go.
Event, Pre-Convention Planning
Planning a special event for your convention? A reception in a historic home, art gallery or park? Looking for an unusual site for your board of directors' meeting? We can provide a list of the Raleigh area's most unique meeting sites.
Need more information? Call (919) 834-5900 or (800) 849-8499 and ask for our Convention Services Department. Or, consult our staff directory and e-mail a member of the staff directly.
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