GRCVB Room Housing Management Companies


Orchid.Events provides full-service housing, encompassing all aspects of your housing management needs.

Your event will be assigned a dedicated account team who will review your hotel contracts and advise on strategies for hotel room-block management. They will oversee the reservation process, working closely with contracted hotels to make sure each of your attendees are well served. 

Planner benefits

  • Special “sub-block-care” for exhibitors, VIPs, speakers and staff
  • Proactive room-block management—information and advice you need, when you need it
  • Housing website linked with registration platform
  • Post cut-off inventory management through advance reservation system
  • Audits and final housing reports
  • Reservation system, planner-centric dashboards accessible 24/7

Attendee benefits

  • Customized housing website with detailed hotel information
  • Booking online or by phone, fax or mail
  • Personalized assistance from in-house customer service center
  • Immediate email confirmation: reservations can be modified online
  • Sophisticated Waitlist Tool keeps attendees booking in your block

To request Orchid.Events' services for your next event, contact Orchid.Events here or head to their website.



Meetingmax event housing simplifies the hotel booking process for attendees and helps to maximize contracted hotel room-blocks. Gain full control over your room-blocks, create new revenue streams to increase event ROI and maintain a consistent reservation experience for attendees. Meetingmax is also now offering full-service management as well. 


  • Easy-to-use, centralized and attractive portal for attendees
  • Better control of hotel inventories
  • Planners, hotels and housing staff see inventory statuses
  • Make quick changes to better meet attendees’ needs while maximizing room-blocks
  • Allows for multiple sub-block utilization 
  • Easy-to-access reporting features
  • View booking patterns and track accurate commissions and rebates

To request Meetingmax’s services for your next event, contact Kelly Heesterman or Dave Clark, or head to their website.


SM Event Co

SM Event Co specializes in providing strategic and customized housing solutions for events of all sizes. Our dedicated team can handle everything from sourcing and negotiating hotel contracts to managing hotel room-blocks, processing attendee reservations and providing guest services. Partner with us for a stress-free housing experience that enhances your event's success. 


  • Hotel contract sourcing and negotiations 
  • Room-block management  
  • White glove concierge service 
  • Attrition mitigation 

To request SM Event Co’s services for your next event, contact Sarah Meister.


For more information about Visit Raleigh housing services, please contact our Destination Services team, here.